Properly shredding confidential documents is a serious business responsibility, and failing to do so presents a huge liability. Some businesses still rely on small office shredders to destroy confidential information. That can lead to questions regarding exactly what was shredded when the business does not have oversight of each individual office and files can get lost or stolen. The same problems can exist in a designated shredding room. Unauthorized employees can view documents that are set aside to be shredded; rumors and misinformation spread through the office, and the business is open to lawsuits regarding breach of contract, exposing confidential information, and liability. Business insurance rates can rise, and the business can be compromised.
The best way for any sized business to properly shred documents, flash drives, and disks is to hire an outside company. It is cost-effective, convenient, and provides proof of destruction. Shredding documents with state-of-the-art Mobile Destruction Units is a quick and secure process. Bins are provided by the company, and schedules can be adjusted to suit business needs and budgets. The material is collected from bins, and the bar-code is scanned. When all the material is collected, the cart is locked, and taken outside to the Mobile Destruction Units. The cart is unlocked, and the material is lifted into the shredder. Cameras inside the unit allow a business representative and the vehicle operator to witness the cross section shredding process. A certificate is printed and signed, and invoices are generated and emailed to the business.
The shredding certificate provides specific information that clearly illustrates due diligence on the part of the business to destroy confidential information properly. It includes which bins were emptied and how much material was in each bin. The time and date are displayed, as are the signatures of the operator and the business representative. Businesses who utilize shredding companies lower their liability and lower insurance rates as well. Shredding can be scheduled a few times a week, once a week, twice a month, once a month, and even once every two months, depending on the needs of the business. Off-site services can even be provided at a reduced rate. The cost of shredding service is much less than the cost of high business insurance premiums or legal services in the event of a lawsuit.
Follow us on Twitter for our latest updates!